Company secretarial
We handle compliance, so you can focus on growth
A dedicated company secretary to keep your statutory registers, ROC filings, meetings and company changes in perfect order.
Every company in Sri Lanka must appoint a qualified company secretary and keep its statutory records up to date with the Registrar of Companies. Missed annual returns or unrecorded changes can lead to penalties and problems when you raise finance or sell shares.
Our secretarial team becomes an extension of your board. We track deadlines, prepare resolutions and minutes, and file every change correctly.
You get one point of contact who knows your company’s history and is available when you need a resolution signed quickly.
Why clients choose us
- 20+ years of hands-on experience
- Led by a Chartered Accountant
- Fixed fees agreed in writing
- Updates on WhatsApp & email
What’s included
Company Secretarial: what we do for you
Dedicated company secretary
A qualified secretary appointed to your company, as required under the Companies Act.
- Formal appointment and consent
- Single point of contact
- Advice to directors
Guaranteed compliance
Statutory filings submitted to the ROC on time, every year.
- Annual returns
- Statutory deadline tracking
- Overdue filings regularised
Streamlined records
All statutory registers kept complete and current.
- Register of members
- Register of directors and secretaries
- Minute books
Easy company changes
Changes filed correctly and on time.
- Director appointments and resignations
- Share transfers and allotments
- Name, address and Articles changes
Legal advising
Practical guidance on corporate governance and the Companies Act.
- Shareholder matters
- Board procedures
- Restructuring support
Meetings handled
Board and shareholder meetings organised and documented.
- Notices and agendas
- AGMs and resolutions
- Minutes prepared and filed
Who this is for
- Newly incorporated private companies
- Companies with overdue annual returns
- Businesses changing directors, shareholders or address
- Groups with several companies to manage
What you’ll need
- Certificate of Incorporation and Form 1
- Articles of Association
- Existing statutory registers and minute books
- Details of directors and shareholders
- Copies of previous ROC filings
Don’t have everything? Send what you have and we’ll guide you through the rest.
How it works
Our process
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01
Records review
We review your existing records and identify any gaps or overdue filings.
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02
Appointment
We are formally appointed as your company secretary.
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03
Compliance calendar
We set every statutory deadline and remind you in advance.
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04
Ongoing support
Resolutions, minutes and filings handled whenever your company changes.
FAQ
Frequently asked questions
Is a company secretary mandatory in Sri Lanka?
Yes. Under the Companies Act No. 7 of 2007, every company must have a secretary who meets the qualification requirements, and this can be an individual or a registered secretarial firm.
What is an annual return?
An annual return is a yearly filing with the Registrar of Companies that confirms your company’s directors, shareholders, registered address and share capital. We prepare and file it for you.
Can you take over from my current company secretary?
Yes. We manage the handover, review your records for gaps and bring any overdue filings up to date.
How quickly can you file a change of director?
Once the resolution and consents are signed, we file the change promptly, well within the statutory timeframe.
Our sister company
Audit & tax by Amark Associates, Chartered Accountants
SMARTLedger takes care of incorporation and company secretarial work. Its sister firm, Amark Associates, under the same ownership, delivers audit, assurance and tax services. Together they give your business one trusted partner from registration to annual audit.
- Statutory & internal audits
- Income tax & VAT
- Tax planning & IRD support
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